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Auditions

Rounds with time slots, applications, scoring and sending outcomes in one go.

4 min read For: theatres and schools Theatres and schools

An audition round takes applications through one link, books people into time slots, lets you score them and tells everyone the outcome in one go. People you accept get a button to join the group.

Teams and theatre or school groups can run auditions. Owners and admins decide. Teachers can score, but see only their own scores.

Open a round

  1. 1

    Open the group, then More, then Auditions, and tap + New round.

    A group's Auditions page on a phone, with the button to start a round.
  2. 2

    Give it a Round name (like Spring auditions) and write About this round: what you are looking for, where to come, what to bring.

  3. 3

    Set Opens on and Closes on. Leave Opens on blank to open now.

  4. 4

    Check the Outcome emails for accepted, callback and declined. You can still change the wording before you send. Tap Create round.

  5. 5

    On the round's page, under Add slots, set the Start time, Minutes each, How many and People per slot, then tap Add slots.

  6. 6

    Tap Copy the link to share and post it wherever your auditionees are.

For people auditioning

  1. 1

    Open the link and tap Apply.

  2. 2

    Give Your name, your email and a few lines under About you, pick a slot and tap Send application.

  3. 3

    An email confirms your slot. If you can't come, tap I can't make it in it and the slot goes back for someone else.

Score and decide

  1. 1

    Applicants appear on the round's page as they apply. Give each a score from 1 to 5 and add a note if it helps. Only organisers see notes.

  2. 2

    Tick the people who get the same outcome, then use Tell the selected applicants and pick Accept, Callback or Decline.

  3. 3

    Read the email in Preview the email and tap the send button, like Accept and email 4. Nothing changes until you send.

  4. 4

    The emails go out over the next few minutes. An acceptance has a Join button that makes them a member in one tap. It works for 7 days.

Good to know

What it doesn't do yet

Try it in a sandbox

Make a private copy with made-up people and follow these steps without changing anything real.

Still stuck?

Write to us from the contact page. Say which page you were on and what you tapped.